The major difference is that notarization is usually required for documents used in the US. In contrast, an apostille is typically needed for international documents, where a country requires an additional form of authentication.
Read on to learn more about these two processes and discover how to get your document notarized or apostilled.
What Is Notarization?
A notarization process is performed by a notary public, who is a state official certified to act as an impartial third party during the signing of important documents. Their job is to verify the signer’s identity and prevent fraud.
A notary public must witness the document signing and ensure that all parties are signing of their free will. Once they confirm that the information is valid and the signers are who they say they are, the notary public signs and seals the document, authenticating it. That concludes the notarization process.
What Is an Apostille?
Apostille refers to the higher level authentication, where a public official reviews a signature and stamp on the document and confirms the validity. For instance, the Secretary of State (SOS) certifies the signature and seal of a notary public and issues an apostille. That makes it valid internationally.
If you need higher-level authentication, the US Department of State (DOS) verifies the signature and seal of the SOS. Then, consulates and embassies review and confirm the seal and signature of the DOS, and so on.
This form of authentication was installed in 1961 by the Hague Convention Treaty. The goal was to simplify the process and legalization of public documents between the countries. There is an official list of countries that recognize an apostille as a valid form of authentication, along with the contact info of public officials in charge of issuing them.
How to Get a Document Notarized or Apostilled?
Having your document notarized is relatively easy, as most law offices, banks, tax offices, postal stores, and other businesses have an on staff notary public who help take care of these needs for their clients. You can also find a notary public’s office in your area and set up an appointment to finish this process.
However, the easiest thing is to hire a mobile notary public who can travel to your location and perform a notarization. That way, you can select a convenient time and place, which makes this process a lot more comfortable.
Obtaining an apostille is somewhat harder. You need to submit the original documents to the Secretary of State, pay the fees, and complete an authentication request form. Most requests are processed within 5-7 business days, but you can select an express option for an additional fee.
We Are Here for You
If you need notarization, Integrity Signers can help you. We have a vast network of mobile notaries ready to take on all of your requests. You just need to contact us and schedule a signer. In addition to notarization, we can provide information to help you get an apostille. Click on the button below to get started.
